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Digital download — delivered as an editable Microsoft Word (.docx) file immediately upon purchase. Compatible with Microsoft Word and Google Docs.
The ADA interactive process is one of the highest-risk areas of employment compliance — unnecessary delays, missing documentation, and failure to engage in good faith are all independent violations. This template gives HR teams and ADA Coordinators a complete, audit-ready framework for documenting every step of the accommodation request process, from initial intake through file closure.
What's included:
Section 1 — Organization policy statement and coordinator information
Section 2 — Accommodation request intake and triggering events
Section 3 — Interactive process log with good faith documentation
Section 4 — Medical documentation request framework with verbatim GINA safe harbor notice
Section 5 — Accommodation determination with undue hardship and direct threat analysis
Section 6 — Anti-retaliation policy and EEOC filing information
Section 7 — Ongoing monitoring and file closure
Deaf and Hard of Hearing accommodation examples including CDI guidance
PWFA coverage for pregnancy-related accommodation requests
Who this is for:
HR directors, ADA Coordinators, and compliance staff at healthcare organizations, FQHCs, community health centers, and any employer with 15 or more employees who needs a defensible, audit-ready accommodation process.
Built on: ADA Title I (42 U.S.C. § 12112) · ADAAA (Pub. L. 110-325) · Pregnant Workers Fairness Act (42 U.S.C. § 2000gg) · Section 504 · GINA (29 CFR § 1635.8) · EEOC Enforcement Guidance on Reasonable Accommodation
These templates are provided for operational and compliance guidance purposes only and do not constitute legal advice. Organizations should review all compliance documentation with qualified legal counsel prior to implementation. Rae & Rae Access Consulting LLC makes no representations that these templates satisfy all applicable legal requirements in every jurisdiction.
Minor corrections and formatting updates are provided to all previous purchasers at no charge. When changes in law, regulation, or agency guidance require a substantive revision, updated versions are available to previous purchasers at 50% off the current price. Clients on a Consulting Access Retainer or Quarterly Compliance Partnership receive all substantive updates automatically as part of their engagement. To receive update notifications, ensure your purchase email is current.
Digital download — delivered as an editable Microsoft Word (.docx) file immediately upon purchase. Compatible with Microsoft Word and Google Docs.
The ADA interactive process is one of the highest-risk areas of employment compliance — unnecessary delays, missing documentation, and failure to engage in good faith are all independent violations. This template gives HR teams and ADA Coordinators a complete, audit-ready framework for documenting every step of the accommodation request process, from initial intake through file closure.
What's included:
Section 1 — Organization policy statement and coordinator information
Section 2 — Accommodation request intake and triggering events
Section 3 — Interactive process log with good faith documentation
Section 4 — Medical documentation request framework with verbatim GINA safe harbor notice
Section 5 — Accommodation determination with undue hardship and direct threat analysis
Section 6 — Anti-retaliation policy and EEOC filing information
Section 7 — Ongoing monitoring and file closure
Deaf and Hard of Hearing accommodation examples including CDI guidance
PWFA coverage for pregnancy-related accommodation requests
Who this is for:
HR directors, ADA Coordinators, and compliance staff at healthcare organizations, FQHCs, community health centers, and any employer with 15 or more employees who needs a defensible, audit-ready accommodation process.
Built on: ADA Title I (42 U.S.C. § 12112) · ADAAA (Pub. L. 110-325) · Pregnant Workers Fairness Act (42 U.S.C. § 2000gg) · Section 504 · GINA (29 CFR § 1635.8) · EEOC Enforcement Guidance on Reasonable Accommodation
These templates are provided for operational and compliance guidance purposes only and do not constitute legal advice. Organizations should review all compliance documentation with qualified legal counsel prior to implementation. Rae & Rae Access Consulting LLC makes no representations that these templates satisfy all applicable legal requirements in every jurisdiction.
Minor corrections and formatting updates are provided to all previous purchasers at no charge. When changes in law, regulation, or agency guidance require a substantive revision, updated versions are available to previous purchasers at 50% off the current price. Clients on a Consulting Access Retainer or Quarterly Compliance Partnership receive all substantive updates automatically as part of their engagement. To receive update notifications, ensure your purchase email is current.